STRATEGIC ENROLLMENT PLANNING COMMITTEE

STRATEGIC ENROLLMENT PLANNING COMMITTEE

Minutes of December 3, 2001

3:30pm – 5:00pm

Health Sciences Conference Room 4061

Present: Sherrie Arendt, KC Boatsman, Ed Buckley, Kerry Campbell-Price, Ken Fiori, Doug Garrison, Kimberly Kalember, Kimberlee Messina, Steve Morris, Eve Nighswonger.

REVIEW OF MINUTES ~

The minutes of November 15, 2001 were reviewed. No changes were made.

OUTREACH PRESENTATION ~

Sherri Arendt and Steve Morris presented their successful High School Outreach Program. The hour long outreach presentation is a culmination of a team of representatives from four areas: EOPS, Counseling, Financial Aid and Scholarship. Each area presents a general overview to high school students at the beginning of the school year. A folder, given to each student who attends the presentation, consists of brochures, information, schedules etc. from each department. Each department subsequently returns to the school during the spring with a more detailed presentation of their offerings.

Scholarship offers detailed information regarding:

Personal Doyle Scholarship
Occupational Doyle
Exchange Bank
Summer Doyle Program
Continuing Student Scholarships
Transfer Student Scholarship
Resource Center

Counseling offers detailed information regarding:

Time Management
Transitioning

The hour-long outreach program has been seen by twenty-five district schools during events such as ‘College Nights’, ‘College Preview Night, Montgomery High School 20-Minute Advisory time, and ‘the JC Parent Night’. An onsite coordinator at each high school serves as a liaison to the JC.

UPDATE: CO-ENROLLMENT RECRUITMENT PROJECT ~

A handout was distributed outlining efforts made in the pilot project for concurrently enrolled high school students. Several measures were created as a way to ‘touch’ concurrent students and increase the chances of registration at the JC after graduation. Bullet points of the handout were:

An orientation session for concurrent enrollment students and their parents, and/or a brochure explaining the college’s policies which would affect those particular students.

Junior year students could be sent an invitation to:

College & Transfer Day
Engineering Transfer Day
Diesel Day
Financial Aid seminars
Day Under the Oaks

Schools Relations Office can notify students at specific high schools when SRJC is planning to attend or host an event at their high school i.e. College Nights, etc.
Other ideas for recruitment include new student orientation, Doyle scholarship applications, and a senior letter from Dr. Agrella (modified for audience of students who have been attending as high school concurrent enrollment students).
Research we still need is: Where do these students live? What courses did they take?, What is the retention rate, and how well did they do?

For detailed information and data regarding concurrent high school students enrolled in SRJC this Fall 2001 and Fall 2001 freshmen who were previously concurrent students please see handout. Once the concurrent enrollment data is compiled it can be inputted into a database like Filemaker Pro or Access.

There was some discussion about the marketing draw of our name, Santa Rosa Junior College and how we can capitalize on our reputation and our array of class offerings which include art, theatre and other areas that have been cut from school curriculums in the county. There is a portion of a high school student’s day that is unused, which could conceivably be targeted for time spent in a class at the JC.

STRATEGIC ENROLLMENT PLANNING & THE BOND ~

The Discussion Document for the StEP Committee was perused. Please see the attached document for a detailed report. The StEP committee will form four sub-committees to address the four sub-areas of the strategic enrollment planning process. Following the model of the accreditation self-study, these sub-committees will develop a description of the current status and interview appropriate parties to develop the analysis and plan sections of the report. The StEP Committee will serve as the review body for the sections and determine how best to integrate them to a single report. To ensure that the plan is completed by the end of the Spring 2002 term, we should establish a deadline of early March for the section drafts with the goal of distributing a draft plan in April, for revision and acceptance in May.

Due to the placement of the January meetings (January 7^th-before spring session, and January 21st-Martin Luther King holiday) the next meeting of the StEP Committee will be February 4th, 2001 at 3:30pm in the RACE building Room 4061. There will be a ‘virtual’ meeting end of January.