Minutes from last meeting

Santa Rosa Junior College

INSTITUTIONAL PLANNING COUNCIL

MINUTES

November 5, 2001

Present: Robert F. Agrella, Lily Alexeyeva, KC Boatsman, Brenda Flyswithhawks, Doug Garrison, Greg Granderson, Curt Groninga, Jeanne Johnson, Donna LaFollette, Molly Lynch, Jennifer Mann, Ricardo Navarrette and Leon Wakefield

Absent: Alix Alixopoulos, Pat Baskerville, Ed Buckley, Lily Bergfelt, Craig Butcher, Kathleen Doyle, Alex Drake, Toni Eaton, Joe Friedman, John Mercer, Ron Root and Deborah Sweitzer

1. PLANNING COMMITTEE COORDINATION: The Academic Senate has reviewed the Information Literacy Competencies and will be developing and routing policy and procedure language to College Council and thence to the Board of Trustees. STEP has targeted outreach to high school students and is marketing concurrent enrollments. DFPC will be discussing the bond assumptions and the bond projects plan when distributed to the college community. (IPC Minutes - Oct 22, 2001)

2. 2002/2003 INSTITUTIONAL GOALS DEVELOPMENT: IPC made a final review of the proposed 2002-2003 Institutional Goals. It decided to recommend special thematic planning emphasis on Goals #3 – Program Development and Delivery, #5 – Student Retention and Persistence, Goal #7 – Outreach and Recruitment and Goal #12 – Community Relations. In addition, IPC is recommending a new goal (#13 Institutional Advocacy). IPC will send final draft of the proposed Institutional Goals to the college community and make their recommendation to the Board of Trustees at the December Board meeting. 2002-2003 Institutional Goals.
  1. CAPITAL PROJECTS PLANNING: Curt Groninga reviewed the fourteen (14) bond assumptions. He described the assumptions as a basis for both informing the community as to rationale for the bond election and as guide for the development of the bond projects plan. The assumptions fall within two broad categories (financial and facilities). Curt indicated that the summary bond projects plan will reference the assumptions. He further indicated that the bond projects plan will be distributed to the college community within a few days. IPC, DFPC, EPCC and BAC plan to review and discuss the bond projects plan when it is received. Bond Assumptions

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    Institutional Planning Council

    November 5, 2001 Minutes

    Page Two

  2. FINANCIAL AIDS RE-STRUCTURE: Ricardo Navarrette reviewed Student Services proposed restructuring of Student Financial Services. The purposes of the plan are to a) stabilize effective administrative leadership; b) improve accountability in federal and state financial aid processing; c) strengthen classified staff morale; d) recognize the critical working relationship of each department and; e) enhance services for students through coordinated efforts. Proposal To Re-Structure Student Financial Services
  3. STUDENT SERVICES MASTER PLAN UPDATE: Vice President Navarrette reviewed Student Services progress on the development of the Student Services Master Plan. He reviewed the planned table of contents to give a sense of the plan’s organization and content. Student Services hopes to complete its work by the end of the Fall Semester and have it integrated with Academic Affairs Educational Master Plan. Administrative Services and Business Services will then develop the resources component and all four sectors will then be further integrated into a final master-planning document by late May 2002. Student Services Master Plan

7. INSTITUTIONAL RESERARCH UPDATE: KC Boatsman provided a review of three important institutional research documents. The first, entitled Facts About The Fact Book, served as a summary as to its purpose and background, presentation schedule and distribution. The Fact Book is being publicly presented in hopes of providing good institutional coverage and participation as well as in an attempt to limit the number of individual committee presentations. The second document is the draft of the Office of Institutional Research’s (OIR) research prioritization process. OIR was assisted in the development of this schema by the Institutional Research Advisory Group. (IRAG: consisting of component administrators, academic senate chair, director of computing services, director of assessment and matriculation). The document identifies the types of OIR activities, the proposal process and the criteria for prioritizaton. It is a recognition of the pent up demand for institutional and related research and data collection. The third document is the Research Request Form which outlines the proposal process and captures vital information upon which OIR can base its research priorities, etc. Factbook Facts; OIR Priorities and; Proposal Form

 

Distribution: Agrella, Alexeyeva, Alixopoulos, Baskerville, Boatsman, Buckley, Bergfelt, Butcher, Doyle, Drake, Eaton, Flyswithhawks, Friedman, Garrison, Granderson, Groninga, Johnson, LaFollette, Lynch, Mann, Mercer, Navarrette, Root, Sweitzer and Wakefield