This list contains some
common questions that users submitted when working with the Curriculum
Software. Note the parentheses after each question, indicating to
which user the question applies.
If you would like an
overview of the types of user access the Curriculum Software provides,
visit the:
'Curriculum Software User Access Comparison'.
|
Question 1 |
"I terminated two courses that I should not have. How do you
'unterminate' a course'?" (curriculum super)
top
|
|
There is a fix for that, but it is the responsibility of your Computing
Services Department. Contact them and they can reverse this error.
(Via the Curriculum Program Utilities Menu, they undo a termination
by deleting the approved terminated version of the course. This process
allows the deletion of the latest approved version of any course,
regardless of whether or not the version is a termination).
|
Question 2 |
"Why are there no MCF (Master Course File Number) numbers?"
top
|
|
In the previous system,
a course scheduling variation (spin-off) had its own MCF number. The
MCF number was used to schedule courses.
In
the new system, the combination of course id number, version number,
and variation number uniquely identifies a set of scheduling information.
They are now combined into course ID and variation number. It is simply
a new step, giving each change to a course a new version number as
an identifier, and each scheduling variation a variation number.
To schedule a course in the new system, use the name of the course
and the variation number. The scheduling program will bring in information
from the correct course version for the semester in question, as well
as from the variation you specify.
|
Question 3 |
"Each time I change something in the course outline, I get a
variation number of `00'. When I hit the version number key in the
schedule, does it always bring it back to variation 00? If so won't
this affect loads?" (curriculum super and scheduling)
top
|
|
Pressing
the Version Number key in the Scheduling program does not change the
variation in the schedule. If, however, the variation in the schedule
is no longer active (due to the new version), the Scheduling program
will require you to change it.
The variation becomes inactive if it is incompatible with the new
version's units, or at SRJC, its grade code or methods of instruction.
For example, say you had scheduled variation 02 for 3 units. The new
course version (version 03) is for only 2 units. When you approve
version 03, variation 02 would have become inactive as of the term
when version 03 was effective.
In this situation you should get the warning I mentioned if you pressed
the Version Number key to bring in version 03.
|
Question 4 |
"Does J03 allow variable unit classes? I am getting lots of errors
when I went into the course outline and tried to enter a different
maximum than minimum." (course developer)
top
|
|
Yes, variable unit classes
are allowed, but only for regular classes. If your course is a selected
topic, then maximum and minimum units must be the same. Selected topic
courses are identified by a 'Y' in the Selected Topic field.
|
Question 5 |
"I noticed that the function keys at the bottom of the window
have entirely disappeared! What can I do to get them back?" (all
users)
top
|
|
You probably inadvertently
pressed the F9 key at the top of your keyboard. Press the F9 key again
and the function keys will reappear at the bottom of the window.
|
Question 6 |
"We have changed our STUDEV department to LEADER. Do I have to
make a new version for each course to change the name? I don't see
anywhere to fix it under `Edit Approved Course'. My problem is when
I do it under new version, I can't put in the effective date as F2002,
because a change has been made to the outline that takes effect F2002
and so I can't make it effective until S2003. Then some of the courses
will be called LEADER and some will be called STUDEV." (course
developer and curriculum super)
top
|
|
You are correct on all
counts:
1 - You have to create new versions of each STUDEV course. If there
is an existing proposal for a STUDEV course, you can change its name
by accepting Page 1, then pressing the <RENAME COURSE> function
key.
2 - The only way to change the name of an approved course is to have
your programmers fix it in QUERY. This should ONLY be done if the
version you are changing is a future version (never scheduled).
3 - All changes should be made (and approved) before the schedule
of classes is created for the term effective of the course version.
|
Question 7 |
"When we rolled this last semester, it picked up all variations
as `00' instead of the variation that was last used. Is that normal?"
(curriculum super)
top
|
|
No. Unless the variation
you used is no longer active. It is likely that the DESCRIPTION.TERM
value is incorrect, which resulted in the roll program finding all
variations to be no longer active. Contact your Computing Services
department to verify that the DESCRIPTION.TERM value is correct.
|
Question 8 |
"For distance ed courses, we have made the MOI
(Method of Instruction) as `30' and that requires `UA' for the attendance
code. Previously, it was our practice to use TBA (to be announced)
as days of the week. Now it appears that DHR is the requirement. (scheduling)
When we create a variation, should we enter the hours under lecture
and labs so that they receive the same pay as a non distance ed course?
If we put the hours for lecture and lab under DHR instead, it will
reduce the lecture pay to the lab rate."
top
|
|
At SRJC the schedulers are
using TBA for the DAYS for distance ed courses. The sections have
an attendance code of `UA'. The load hours can be both lecture and
lab.
|
Question 9 |
"I went to look up all course outlines for our department. When
I wanted to print out the entire list of courses, the printer only
printed out the current screen I was viewing. How can I print out
the whole list? Below are the steps I took:" (lookup user question)
| |
Step |
Illustration |
| 1 |
Choose
Course Lookup/Reports > Course Outline |
|
| 2 |
Enter
in fields. Chosen were approved courses in abbreviated form
with S2001 as the report term CIS was the department |
|
| 3 |
Press
<ACCEPT> to confirm the information you have just entered. |
|
| 4 |
Chose
File > Print from the menu and the Print message box indicates
that the screen can be printed.
|
top |
|
|
The Curriculum Software
does not have a printable report which lists all courses in a department.
You can, however, view a listing of all courses in a department in
a selection box format. To print the courses, you must print them
from the list, one screen at a time.
The good news is that there is a a web lookup from which you can print
a list of all courses in a department.
|
Question 10 |
"When filling out outline sections for a course, I found the
section `Schedule Description' is limited to five lines of text. However,
the `Catalog Description' outline section can be any length. Why is
the Schedule Description section limited and the Catalog Description
is not?"
top
|
|
The reason for limiting
the length of the Schedule Description was because the class schedule
has a tendency to get too big. Remember, the text the you enter here
will appear in the printed Schedule of Classes. Also, there is additional
text that is appended to the Schedule Description, which can increase
the description to more than fives lines. This data is automatically
generated and can include such items as prerequisites, corequisites,
grading, repeatability and transferability.
The Catalog Description, which appears in the college catalog, is
typically published every two years. If you find that your catalog
description is also getting too large, you can either have your computing
services department apply a limit or internally adhere to a limit
in order to control the document size (the same can be said for the
Schedule Description).
|
Question 11
|
"I just discovered that only one of the four COUN 174 series
classes (specifically COUN 174.1) is listed in the new college catalog.
What can I do to make sure that all of these classes appear in the
catalog as well as online? " (all users)
top |
|
All four of these
courses are approved and are in the Curriculum Software database.
COUN 174.2, 174.3, 174.4 are coded as 'selected topics' . These
topics are never included in the catalog. They do, however, appear
online. If you want these three courses to appear in the next version
of the printed catalog, have your curriculum technician edit the
courses so that they are no longer coded `selected topics'.
|
CCCSC California
Community College Software Consortium
Copyright © 2002 All rights reserved.
Please direct all comments on this page to jbaumhoefer@santarosa.edu
|
| |
|
