Objective
Reference

Accomplishments

Status

1.0

Programming Plan for Student Services Center
  Develop a programming plan in coordination with Robert Allen, BSA Principal Architect and Administrative Services, that encompass programming and schematics for the new Student Services Center.

           Institutional Goals: #3 Environmentally Sound Policies & Practices

Objective 1.1
Finalize overall scope, departmental functions and space allocation for all proposed occupants of the new building

Organized department planning groups along with steering council.  Conducted presentations to classified staff, counselors, faculty and students.  Coordinated "away teams" to visit student service centers at five community colleges.  Surveyed students and staff in regard to food service preferences (January 2006)

Completed

Objective 1.2
Recommend the proposed interior layout schematic and architectural design principles in conjunction with BSA Architects and Administrative Services.

Bob Allen, BSA principal architect, presented proposed overall building project including program and design to the Board of Trustees' Facility Committee.  (June 2006)

Completed

Objective
Reference

Accomplishments

Status

2.0

Restructure Student Services Organization
Propose a restructuring of selected Student Services administrative responsibilities, in collaboration with Academic Affairs, that responds to institutional priorities and optimizes component effectiveness.

Institutional Goals: #1 Fiscal Responsibility, #5 Faculty and Staff Diversity

Objective 2.1
Evaluate SRJC institutional priorities, Student Services strategic goals and component leadership challenges.

Established evaluation process with Student Services Council.  Reviewed preliminary proposals that responded to identified priorities.  Solicited active involvement and input from classified staff, students and counselors.  Collaborated with component administrators and academic leadership.

Completed

Objective 2.2
Research and consider efficacy of Student Service organizational models.

Analyzed organizational models at fifteen community colleges similar in enrollment and breadth to SRJC.  Presented alternative approaches at SSC planning retreat and follow-up meetings.

Completed

Objective 2.3
Propose Student Services Restructuring Plan

Presented restructure plan for Admissions, Records & Enrollment Development to: IPC, AAC, Department Chair Council, Student Government, Counseling Department and the Board of Trustees.

Revised scope and opened recruitment for Dean, Matriculation and Student Development.

Presented Student Affairs reorganization to all college constituents.

Approved by Board April 2006

May 2006

July 2006

Objective
Reference

Accomplishments

Status

3.0

Student Services Technological Development
Expand and strategize electronic communication with students, and implement assessment of current use and application of innovative technology for staff productivity and student access.

Institutional Goals: #2 Student Learning Outcomes

Objective 3.1
Complete phase development for degree audit programs,

Degree Audit Phases I and II have been completed, however future phases will not be completed until new administrative software conversion is complete.  Estimated start of student records system conversion is Spring 2007.

CCC Apply implement acceptance of electronic signature on for Summer 2006.  Will not convert until new administrative software conversion is completed in 2007.

CCC Electronic Transcript Project - Beta testing between pilot schools has been completed.  Full implementation to be done October 2006.

Regent 4.0 has been fully implemented with the final review cutover on May 21, 2006 will continue fine tuning interface programs with HP 3000 student records system.

On-going (Spring/Fall '07)

On-going

Fall 2006

Completed

Objective 3.2
Assess current technology, plan appropriate use at SRJC.

Work has commenced on a web-based portal called "My Cubby" modeled after "MySpace".  It is currently in the prototype stage.

Pilot is possible in 2007.

Objective 3.3
Implement new release of EMT.

A&R Director has been trained in use of EMT Connect and has developed targeted emails to students aimed at communicating and improving enrollment management.

All information is in place for the VIP program.  Not currently maintained for timeliness of information.

Completed

On-going

Objective
Reference

Accomplishments

Status

4.0

Counseling Curriculum Review
The counseling department will review current curriculum and revise course outlines to support a first year student retention program.

Institutional Goals: #1 Fiscal Responsibility, #2 Student Learning Outcomes

Objective 4.1
Identify specific coursework for review and student learning outcomes.

Course outlines for Coun 55, Coun 370, Coun 355, Coun 61, Coun 60 and Coun 299 were reviewed for appropriate student learning outcomes.

Completed

Objective 4.2
Develop overall counseling program framework

A work group of counselors (with assistance from Robert Ethington) designed the counseling program framework for the first semester. 

Second semester program to be developed.

First semester complete.

On-going.

Objective 4.3
Propose program to Student Services Council, Counseling Department and Curriculum Review Committee

The Department Chair of Counseling proposed the program to the Counseling Department and Student Services Council for review.  The course outline was then submitted to the Curriculum Review Committee for approval.

Completed

Objective
Reference

Accomplishments

Status

5.0

Enrollment Development 2005-06
Implement a number of strategies to support the District's enrollment goal.

Institutional Goals: #1 Fiscal Responsibility, #6 Multi-campus Organization

Objective 5.1
Maximize enrollment efforts to achieve a 2.5% gain in FTES, offsetting the decline in FTES from the 2004-05 academic year.

Increased outreach efforts for Fall '05 by participating in the Wednesday Night Downtown Market for 4 weeks prior to the Fall semester.  Services included: Admissions, Financial Aid, Counseling, and Faculty participation.  Made contact with close to 2,000 potential students.

Increased outreach efforts to the community including: Coddingtown Mall enrollment outreach for three weeks in January '06.  This effort reached over 3,000 potential students and included Admission Services, Financial Aid, Counseling, Student Activities, and Faculty participation.

Implemented EMT Connect email postcards to over 23,000 students to promote enrollment opportunities on a regular basis, (every 3-4 weeks)

Developed and distributed a tutorial brochure in English and Spanish to instruct students on the use of WebLink registration and navigation of the College website.

Completed for the year, enrollment efforts will continue indefinitely.

Objective 5.2
Communicate results of enrollment strategies to key college groups.

Reported pertinent statistics, data and presented possible strategies for future enrollment planning.

Presented data to joint AAC/SSC meeting regarding the overall successes or areas needing improvement involving enrollment.

Completed a series of presentations to academic departments and programs to heighten awareness regarding the importance of faculty involvement in enrollment strategies.

Collaborated in development of Weekend College, Piner Magnet Program and High School Concurrent Enrollment action plans.

Completed.

Objective
Reference

Accomplishments

Status

6.0

Support Services for Underrepresented Students
Strengthen District-wide outreach services and retention efforts for underrepresented students, particularly Latino students.

Institutional Goals:

Objective 6.1
Produce college information in bilingual formats (English and Spanish).

Key Class Schedule information translated and published.  Student Services brochure printed in bilingual format.  Department information and forms translated in EOPS, A&R, and Financial Aid.

Web translation approved and initiated in collaboration with Public Relations, Petaluma administration, EOPS and A&R.

Completed

In progress

Objective 6.2
Coordinate outreach presentations and support services for Latinos.

Latino Outreach Team conducted presentations at District high schools (Financial Aid, EOPS, A&R, Puente).  Contacts documented.  Participated in community events and Coddingtown Mall outreach project.  Implemented Puente Conference for Junior and Senior high schools.

Reentry counselor presented orientations in Spanish.

KBBF Radio provided regular interviews with the EOPS Recruiter, Reentry Counselor, Transfer Center Director, Vice President, Student Services and ESL faculty.

Completed

Completed

Completed

Objective 6.3
Strengthen academic support collaboration with instructional faculty focused on under represented students.

Puente Program budgeted for Petaluma Campus Fall 2006.

Retention seminars conducted in Spanish during Fall semester by Reentry Services.

"Retention Seminars" (coordinated by Institutional Research Office) presented recommendations to StEP Committee and IPC.

Completed

Completed

In-progress