ADMINISTRATIVE
SERVICES
Facilties
Project Proposal Guidelines
PURPOSE:
To provide a more comprehensive and consistent
level of information on facilities project proposals which demonstrates
thoroughness in advanced planning and project impact analysis.
Facilities project proposals should be based upon and consistent
with program planning documents. The Facilities Project Proposal
form is to be initiated by the supervising administrator upon
his/her review of annual planning documents and the establishment
of real facilities priorities. Facilities
Project Proposal formsare for the proposed change of use/function
or modification of instructional, administrative or support space,
and facilities systems (structural, mechanical, electrical, telecommunications,
etc.).
Service Requests are
for simple repair or replacement of broken equipment or building
components, including minor cosmetic upgrades.
PROCESS:
Service Requests are departmentally initiated
and are sent directly to Facilities Operations for review and
scheduling. At the conceptual level, Facilities Project Proposals
are initiated by the supervising administrator (assistant deans
for academic programs, deans or operations directors for nonacademic
programs) and are reviewed for submission to the facilities review
process by the supervising administrator and component administrator.
During the conceptual planning phase and after review and submission
by the respective component administrator, the proposal is submitted
to theFacilities
Review Group (FRG),consisting of the District Vice Presidents,
and Director of Facilities Operations, for review and prioritization.
The Facilities Review Group forwards the proposal to the District
Facilities Planning Committee (DFPC),which consists of faculty,
administrators, classified and student representatives. After
DFPC review, facilities project proposals are submitted to the
Board Facilities
Committee (BFC) for pre-Board of Trustees review and approval.
Assuming appropriate review and funding support have been determined,
projects are then submitted to the Board of Trustees for action.
1. Project Description The proposal
initiator describes the project in terms of what is to be accomplished
(i.e. conversion of lecture space to laboratory space, enlargement
or reduction of space), the approximate amount of space (square
footage) affected, does it meet ADA accessibility requirements,
etc.
2. Project Justification The proposal
initiator provides a simple, straightforward rationale for the
proposed project, addressing programmatic and/or administrative
needs.
3. Relationship to Long-Range Educational
Plan The initiator needs to relate this project to current
and long-range plans and how it affects the progress of other
projects.
4. Impact on Costs -The initiator needs
to address both staffing and equipment implications.
5. Cost Estimating and Project Scheduling
- In consultation with the initiator and professional consultants,
Administrative Services will develop for budget submission.
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