Santa Rosa Junior College

Administrative Services

Management Plan 2008-2009

OPERATIONAL GOAL

Completion Date

1.0       Manage and Coordinate Construction of Major Santa Rosa Junior College Measure A and State Funded Projects

 

Initiatives:  Community Outreach, Development and Involvement, Multi-Campus Coordination, Institutional Planning

 

July 1, 2009

Objective

1.1       Manage the completion and move-in of the Petaluma Phase R project.

Activity

Timeline

1.1.1    Project oversight, weekly job meetings, change order review, building systems commissioning, move-in of occupants

July 2008 – April 3, 2009

Objective

1.2       Manage the Removal of Petaluma Relocatables

Activity

Timeline

1.2.1    Project oversight, weekly job meetings, change order review, building systems commissioning, move-in of occupants..

November 7, 2008 – April 3, 2008

Objective

1.3       Continue construction of the Lawrence A. Bertolini Student Center

Activity

Timeline

1.3.1    Project oversight, weekly job meetings, change order review.

July 2008 – November 2009

Objective

1.4       Commence Construction Activities for PSTC Advanced Labs Project

Activity

Timeline

1.4.1    DSA Approval, Pre-bid plan review

October 2008 – December 2009

Objective

1.5       Commence bidding process for Public Safety Training Center Advanced Labs

 

Activity

Timeline

1.5.1    Pre-bid construction analysis, marketing and bidding

November 2008 – January 2009

Objective

 

1.6       Bid Approval Process

 

Activity

Timeline

1.6.1    Board approval of  bids, State review and issuance of contract

 

 

 

January 2009 – April  2009

Administrative Area:  Administrative Services/Facilities Operations

Responsible Administrator: Curt Groninga/Tony Ichsan

Date: Fall 2008

 

Objective

 

1.7       Complete PE Green Fields.

 

Activity

Timeline

1.7.1    Manage construction to completion

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

September 2008 – August 2009

 

Administrative Area:  Administrative Services/Facilities Operations

Responsible Administrator: Curt Groninga/Tony Ichsan

Date: Fall 2008

 

 

OPERATIONAL GOAL

Completion Date

2.0       Finalize Long-Term Major Capital Outlay Plan and Secure State Funding

 

Initiatives:   Multi-Campus Coordination, Institutional Planning,  Accreditation and Community Outreach

 

July 1, 2009

Objective

2.1       Obtain State construction funding approval for Burbank Rehabilitation project

 

Activity

Timeline

2.1.1    Complete preliminary building programming, constituent meetings, submit IPP and FPP documents to state

July 2008 – July 2009

Objective

2.2         Obtain Board construction funding approval for Bailey Hall Rehabilitation Project and Pioneer Bookstore Expansion Project

Activity

Timeline

2.2.1    Complete preliminary building programming, constituent meetings

November 2008 – July 2009

Objective

2.3       Develop Five-Year Deferred Maintenance Program

 

Activity

Timeline

2.3.1    Analysis and identification of needs, removal of completed projects and additions of new projects, submittal to state

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

August 2008 – November 2008

Administrative Area:  Administrative Services

Responsible Administrator: Curt Groninga/Tony Ichsan

Date: Fall 2008

 

 

 

OPERATIONAL GOAL

Completion Date

3.0       Continue to Install Energy Conservation Measures in Several Existing Santa Rosa, Petaluma and PSTC Facilities

 

Initiatives: Community Outreach, Development and Involvement, Multi-Campus Coordination, Institutional Planning, Accreditation

July 1, 2008

Objective

3.1       Determine feasibility and suitability of various measures, including photovoltaics, lighting controls, ground-source heat pumps, thermal storage/ice making, electric vehicles, increased recycling, heat recovery technologies.

 

Activity

Timeline

3.1.1    Recommend specific measures as appropriate to sites/buildings, seek funding/rebate sources, select energy service providers, commence installations.

 

July 2008 – June 2009

Objective

3.2       Increase utilization of Green Building Technologies in new construction and retrofits.

 

Activity

Timeline

3.2.1    Require maximum incorporation of appropriate Green Building Technologies and Materials by design professionals.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

July 2008 – June 2009

Administrative Area:  Administrative Services

Responsible Administrator: Curt Groninga/Tony Ichsan

Date: Fall 2008

 

 

 

 

OPERATIONAL GOAL

Completion Date

4.0 Develop and implement a new Student Information System software package on the Microsoft Windows platform.

 

        Institutional Goals: #1 Fiscal Responsibility; #6 Multi-campus Organization

 

On-going

Objective

4.1    Develop, demonstrate, test and implement a new Student Information System (Web and Client Server modules).  Modules include: Curriculum, Scheduling, Students, Student Accounts, Counseling, Work Experience, DSPS, EOPS, Scholarship, Faculty Portal, and Student Portal.

Activity

Timeline

4.1.1   Go live with the Student Registration Web Portal module.  Students will be able to use the http://www.santarosa.edu/portal link to register for classes.

 

4.1.2        Go live with the Student Information Web Portal module.  Students will be able to use the http://www.santarosa.edu/portal link to view grades, transcripts, placement scores, priority registration, receive messages and related items of student interest.

 

4.1.3        Go live with the Faculty Portal module. Faculty will be able to view rosters, submit census rosters, submit grades, view schedules, view loads, and send messages to student portals.

 

4.1.4        Go live with client server modules including: Curriculum, Scheduling, Students, Student Accounts, Counseling, Work Experience, DSPS, EOPS, and Scholarship.

November  2008

 

 

 

November 2008

 

 

 

November 2008

 

 

 

November 2008

 

Objective

4.2      Develop and implement a training plan to prepare end users for the use of the Student Information System.

Activity

Timeline

4.2.1   Identify trainers for each of the Student Information System Modules including: Curriculum, Scheduling, Students, Student Accounts, Counseling, Work Experience, DSPS, EOPS and Scholarship.

4.2.2        Develop training documents for each of the Student Information System Modules including: Curriculum, Scheduling, Students, Student Accounts, Counseling, Work Experience, DSPS, EOPS and Scholarship.

4.2.3        Create and publish a training schedule available online.

4.2.4        Training end users on the new Student Information System.

 

 

 

August 2008

 

 

 

September 2008

 

 

October 2008

 

On-going

Administrative Area:  Administrative Services

Responsible Administrator:  Curt Groninga and Ken Fiori

Date:  Fall 2008

 

 

 


OPERATIONAL GOAL

Completion Date

5.0    Office of Institutional Research (OIR) will conduct research in support of institutional initiatives, district planning, categorical and grant programs, and accreditation support.

 

Initiatives:          Community Outreach, Development and Involvement; Multi-Campus Coordination; Institutional Planning; Accreditation; Student Learning Outcomes Assessment; Basic Skills; Enrollment Management & Retention

 

On-going

Objective

 

5.1       OIR will provide support to the district’s institutional initiatives

 

 

Activity

Timeline

5.1.1    OIR will support Project LEARN (Student Learning Outcomes Initiative) in multiple ways – the Director will continue to co-chair the i-LEARN subcommittee and to serve on the Project LEARN Steering Committee.  As staffing permits, OIR will respond to individual, departmental, and administrative requests for support in implementing learning outcomes assessment.

5.1.2    OIR will support the Basic Skills initiative efforts in the district by providing data and information, and serving on self-study committees

5.1.3        OIR will support the Enrollment Management & Retention initiative by providing data and information, and serving on committees

5.1.4        As staffing permits, OIR will respond to individual, departmental, and administrative requests for data and support in addressing other aspects of the SCJCD’s Institutional Initiatives, district planning, and accreditation support.

5.1.5        In conjunction with and in support of IPC, OIR will assist the district in the gathering of data and information, and other preparation for the next accreditation site visit.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fall semester 2008, Spring semester 2009

 

 

 

 

Fall semester 2008, Spring semester 2009

Fall semester 2008, Spring semester 2009

Fall semester 2008, Spring semester 2009

 

 

Fall semester 2008, Spring semester 2009

 

 

 

Administrative Area: Administrative Services

Responsible Administrator: Curt Groninga/KC Greaney

Date: Fall 2008

 

 

 

Objective

 

5.2       OIR will conduct necessary credit and noncredit matriculation assessment test validation studies

 

 

Activity

Timeline

5.2.1    Validate new locally developed and managed assessment for placement into the noncredit ESL curriculum (test bias, establish cut scores, validate cut scores, disproportionate impact); pilot assessment to gather data.  Completed studies will be submitted to the Chancellor’s Office April 15, 2008.

5.2.2    Validate placement process for noncredit English and math (likely to be the TABE test, which will be considered a locally developed and managed assessment test).  Conduct necessary validation studies (test bias, disproportionate impact, establish cut scores, validate cut scores).  If information and data are available in time, completed studies will be submitted to the Chancellor’s Office April 15, 2008.

5.2.3    Validate the new Chemistry Diagnostic Test used to place students into Chemistry courses.

5.2.4    Working with the math department, pilot computerized assessment (COMPASS) for placement into the math curriculum.

5.2.5    Working with the ESL department, assist with the implementation of computerized assessment (COMPASS) for the credit ESL curriculum.  Conduct necessary follow-up validation studies.

Fall semester 2008, Spring semester 2009

 

 

 

Fall semester 2008, Spring semester 2009

 

 

 

 

Fall semester 2008,

Spring semester 2009

Fall semester 2008, Spring semester 2009

Fall semester 2008, Spring semester 2009

 

Objective

 

5.3       OIR will perform data analysis as requested to validate course and program pre-requisites

 

 

Activity

Timeline

5.3.1        OIR will support the Vocational Nursing Program in establishing and validating revised program pre-requisites

5.3.2        OIR will continue annual work with the ADN Program to maintain compliance in admissions

5.3.3        As staffing permits, OIR will assist faculty with gathering, analyzing and presenting data to establish course pre-requisites

 

Fall semester 2008, Spring semester 2009

Fall semester 2008, Spring semester 2009

Fall semester 2008, Spring semester 2009

 

Objective

 

5.4       OIR will support the following programs that provide funding: Credit Matriculation, Noncredit Matriculation, Basic Skills Initiative, HOPE, CTE grants (Multi-Media and Teacher Preparation), and Nursing grants (Enrollment Growth and Capacity Building)

 

 

Activity

Timeline

5.4.1    OIR will support the following programs that provide funding:  Credit Matriculation, Noncredit Matriculation, Basic Skills Initiative, HOPE, CTE grants (Multi-Media and Teacher Preparation), and Nursing grants (Enrollment Growth and Capacity Building)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fall semester 2008, Spring semester 2009

 

Administrative Area:  Administrative Services

Responsible Administrator: Curt Groninga/KC Greaney

Date: Fall 2008

 

 



OPERATIONAL GOAL

Completion Date

6.0      EH&S will provide program development to improve the general health, wellness and emergency preparedness of the District through on-going educational events while complying with new and changing regulatory mandates.

Institutional Goals: #1 Fiscal Responsibility; #3 Environmentally Sound Policies and Practices

 

On-going

Objective

6.1          EH&S will organize and coordinate a Fall 2009 Health, Wellness and Emergency Preparedness Fair for the first time on the Petaluma Campus. EH&S will utilize various District departments as resources for the Fair.

 

Activity

Timeline

6.1.1   EH&S will finalize arrangements with Fair exhibitors, live demonstration presenters, Facilities Operations staff and other support groups.

 

6.1.2        EH&S will coordinate the Fair on the Petaluma Campus.

 

June 30, 2009

 

 

September 2009

Objective

 

 6.2   EH&S will develop a new online New Employee Safety Orientation (NESO) training program in conjunction with Keenan & Associates and our Human Resources and Disability Resources Department.

Activity

Timeline

6.2.1        Work with Keenan’s online training staff and Human Resources and Disability Resources Departments to develop and implement a NESO training program in compliance with Cal-OSHA 8 CCR 3203, Injury and Illness Prevention

 

June 30, 2009

 

6.2.2        EH&S will develop a New Employee Safety Handbook to accompany the NESO training program.

June 30, 2009

Objective

 

6.3           EH&S will develop a new Hand & Power Tool Safety training program in conjunction with Keenan & Associates.

 

Activity

Timeline

6.3.1     EH&S will develop written guidelines and a user handbook for employees who use hand and power tools.

 

 

 

 

 

 

June 30, 2009

Administrative Area:  Administrative Services

Responsible Administrator:  Curt Groninga and Mike Ceser, Coordinator, EH&S

Date:  Fall 2008