Administrative
Services
Management Plan 2008-2009
|
OPERATIONAL GOAL |
Completion
Date |
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1.0 Manage and Coordinate Construction of Initiatives: Community Outreach, Development and
Involvement, Multi-Campus Coordination, Institutional Planning |
July
1, 2009 |
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Objective |
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1.1 Manage
the completion and move-in of the Petaluma Phase R project. |
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Activity |
Timeline |
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1.1.1 Project
oversight, weekly job meetings, change order review, building systems
commissioning, move-in of occupants |
July 2008 – April
3, 2009 |
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Objective |
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1.2 Manage the Removal of |
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Activity |
Timeline |
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1.2.1 Project
oversight, weekly job meetings, change order review, building systems commissioning,
move-in of occupants.. |
November 7, 2008 –
April 3, 2008 |
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Objective |
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1.3 Continue construction of the Lawrence
A. Bertolini Student Center |
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Activity |
Timeline |
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1.3.1 Project
oversight, weekly job meetings, change order review. |
July 2008 –
November 2009 |
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Objective |
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1.4 Commence
Construction Activities for PSTC Advanced Labs Project |
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Activity |
Timeline |
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1.4.1 DSA
Approval, Pre-bid plan review |
October 2008 –
December 2009 |
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Objective |
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1.5 Commence bidding process for Public
Safety Training Center Advanced Labs |
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Activity |
Timeline |
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1.5.1 Pre-bid
construction analysis, marketing and bidding |
November 2008 –
January 2009 |
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Objective |
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1.6 Bid
Approval Process |
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Activity |
Timeline |
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1.6.1 Board
approval of bids, State review and
issuance of contract |
January 2009 –
April 2009 |
|
Administrative
Area: Administrative
Services/Facilities Operations Responsible
Administrator: Curt Groninga/Tony Ichsan |
Date: Fall 2008 |
|
Objective |
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1.7 Complete
PE Green Fields. |
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Activity |
Timeline |
|
1.7.1 Manage
construction to completion |
September 2008 –
August 2009 |
|
Administrative
Area: Administrative
Services/Facilities Operations Responsible
Administrator: Curt Groninga/Tony Ichsan |
Date: Fall 2008 |
|
OPERATIONAL GOAL |
Completion
Date |
|
2.0 Finalize
Long-Term Major Capital Outlay Plan and Secure State Funding Initiatives: Multi-Campus Coordination, Institutional
Planning, Accreditation and Community
Outreach |
July
1, 2009 |
|
Objective |
|
2.1 Obtain
State construction funding approval for Burbank Rehabilitation project
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|
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Activity |
Timeline |
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2.1.1 Complete
preliminary building programming, constituent meetings, submit IPP and FPP
documents to state |
July 2008 – July 2009 |
|
Objective |
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2.2 Obtain Board construction funding
approval for Bailey Hall Rehabilitation Project and Pioneer Bookstore
Expansion Project |
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Activity |
Timeline |
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2.2.1 Complete
preliminary building programming, constituent meetings |
November 2008 – July 2009 |
|
Objective |
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2.3 Develop
Five-Year Deferred Maintenance Program |
|
|
Activity |
Timeline |
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2.3.1 Analysis
and identification of needs, removal of completed projects and additions of
new projects, submittal to state |
August 2008 – November 2008 |
|
Administrative Area:
Administrative Services Responsible
Administrator: Curt Groninga/Tony Ichsan |
Date: Fall 2008 |
|
OPERATIONAL GOAL |
Completion
Date |
|
3.0 Continue
to Install Energy Conservation Measures in Several Existing Initiatives: Community Outreach, Development and
Involvement, Multi-Campus Coordination, Institutional Planning, Accreditation |
July
1, 2008 |
|
Objective |
|
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3.1 Determine
feasibility and suitability of various measures, including photovoltaics,
lighting controls, ground-source heat pumps, thermal storage/ice making,
electric vehicles, increased recycling, heat recovery technologies. |
|
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Activity |
Timeline |
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3.1.1 Recommend
specific measures as appropriate to sites/buildings, seek funding/rebate
sources, select energy service providers, commence installations. |
July 2008 – June
2009 |
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Objective |
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3.2 Increase
utilization of Green Building Technologies in new construction and retrofits. |
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|
Activity |
Timeline |
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3.2.1 Require
maximum incorporation of appropriate Green Building Technologies and
Materials by design professionals. |
July 2008 – June
2009 |
|
Administrative Area:
Administrative Services Responsible
Administrator: Curt Groninga/Tony Ichsan |
Date: Fall 2008 |
|
OPERATIONAL GOAL |
Completion
Date |
|
4.0 Develop and implement a new
Student Information System software package on the Microsoft Windows
platform. Institutional Goals: #1
Fiscal Responsibility; #6 Multi-campus Organization
|
On-going |
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Objective |
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4.1 Develop, demonstrate, test and implement a
new Student Information System (Web and Client Server modules). Modules include: Curriculum, Scheduling,
Students, Student Accounts, Counseling, Work Experience, DSPS, EOPS,
Scholarship, Faculty Portal, and Student Portal. |
|
|
Activity |
Timeline |
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4.1.1 Go
live with the Student Registration Web Portal module. Students will be able to use the http://www.santarosa.edu/portal
link to register for classes. 4.1.2
Go
live with the Student Information Web Portal module. Students will be able to use the http://www.santarosa.edu/portal
link to view grades, transcripts, placement scores, priority registration,
receive messages and related items of student interest. 4.1.3
Go
live with the Faculty Portal module. Faculty will be able to view rosters,
submit census rosters, submit grades, view schedules, view loads, and send
messages to student portals. 4.1.4
Go
live with client server modules including: Curriculum, Scheduling, Students,
Student Accounts, Counseling, Work Experience, DSPS, EOPS, and Scholarship. |
November 2008 November 2008 November 2008 November 2008 |
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Objective |
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4.2 Develop
and implement a training plan to prepare end users for the use of the Student
Information System. |
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Activity |
Timeline |
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4.2.1 Identify
trainers for each of the Student Information System Modules including:
Curriculum, Scheduling, Students, Student Accounts, Counseling, Work
Experience, DSPS, EOPS and Scholarship. 4.2.2
Develop
training documents for each of the Student Information System Modules
including: Curriculum, Scheduling, Students, Student Accounts, Counseling,
Work Experience, DSPS, EOPS and Scholarship. 4.2.3
Create
and publish a training schedule available online. 4.2.4
Training
end users on the new Student Information System. |
August 2008 September 2008 October 2008 On-going |
|
Administrative Area:
Administrative Services Responsible
Administrator: Curt Groninga and Ken
Fiori |
Date: Fall 2008 |
OPERATIONAL GOAL |
Completion
Date |
|
5.0 Office
of Institutional Research (OIR) will conduct research in support of
institutional initiatives, district planning, categorical and grant programs,
and accreditation support. Initiatives: Community Outreach, Development and
Involvement; Multi-Campus Coordination; Institutional Planning;
Accreditation; Student Learning Outcomes Assessment; Basic Skills; Enrollment
Management & Retention
|
On-going |
Objective
|
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5.1 OIR will provide support to the district’s institutional
initiatives
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Activity
|
Timeline |
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5.1.1
OIR will support Project LEARN (Student Learning Outcomes Initiative)
in multiple ways – the Director will continue to co-chair the i-LEARN
subcommittee and to serve on the Project LEARN Steering Committee. As staffing permits, OIR will respond to
individual, departmental, and administrative requests for support in implementing
learning outcomes assessment. 5.1.2
OIR will support the Basic Skills initiative efforts in the district
by providing data and information, and serving on self-study committees 5.1.3
OIR
will support the Enrollment Management & Retention initiative by
providing data and information, and serving on committees 5.1.4
As
staffing permits, OIR will respond to individual, departmental, and
administrative requests for data and support in addressing other aspects of
the SCJCD’s Institutional Initiatives, district planning, and accreditation
support. 5.1.5
In
conjunction with and in support of IPC, OIR will assist the district in the
gathering of data and information, and other preparation for the next
accreditation site visit. |
Fall semester
2008, Spring semester 2009 Fall semester
2008, Spring semester 2009 Fall semester
2008, Spring semester 2009 Fall semester
2008, Spring semester 2009 Fall semester
2008, Spring semester 2009 |
|
|
|
Administrative
Area: Administrative Services
Responsible
Administrator: Curt Groninga/KC Greaney |
Date: Fall 2008 |
Objective
|
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5.2 OIR will conduct
necessary credit and noncredit matriculation assessment test validation
studies
|
|
Activity
|
Timeline |
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5.2.1 Validate
new locally developed and managed assessment for placement into the noncredit
ESL curriculum (test bias, establish cut scores, validate cut scores,
disproportionate impact); pilot assessment to gather data. Completed studies will be submitted to the
Chancellor’s Office April 15, 2008. 5.2.2 Validate
placement process for noncredit English and math (likely to be the TABE test,
which will be considered a locally developed and managed assessment
test). Conduct necessary validation
studies (test bias, disproportionate impact, establish cut scores, validate
cut scores). If information and data
are available in time, completed studies will be submitted to the
Chancellor’s Office April 15, 2008. 5.2.3 Validate
the new Chemistry Diagnostic Test used to place students into Chemistry
courses. 5.2.4 Working
with the math department, pilot computerized assessment (COMPASS) for
placement into the math curriculum. 5.2.5 Working
with the ESL department, assist with the implementation of computerized
assessment (COMPASS) for the credit ESL curriculum. Conduct necessary follow-up validation
studies. |
Fall semester
2008, Spring semester 2009 Fall semester
2008, Spring semester 2009 Fall semester
2008, Spring semester
2009 Fall semester
2008, Spring semester 2009 Fall semester
2008, Spring semester 2009 |
Objective
|
|
5.3 OIR will perform data
analysis as requested to validate course and program pre-requisites
|
|
Activity
|
Timeline |
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5.3.1
OIR
will support the Vocational Nursing Program in establishing and validating
revised program pre-requisites 5.3.2
OIR
will continue annual work with the ADN Program to maintain compliance in
admissions 5.3.3
As
staffing permits, OIR will assist faculty with gathering, analyzing and
presenting data to establish course pre-requisites |
Fall semester
2008, Spring semester 2009 Fall semester
2008, Spring semester 2009 Fall semester
2008, Spring semester 2009 |
Objective
|
|
5.4 OIR will support the
following programs that provide funding: Credit Matriculation, Noncredit
Matriculation, Basic Skills Initiative, HOPE, CTE grants (Multi-Media and
Teacher Preparation), and Nursing grants (Enrollment Growth and
|
|
Activity
|
Timeline |
5.4.1 OIR
will support the following programs that provide funding: Credit Matriculation, Noncredit
Matriculation, Basic Skills Initiative, HOPE, CTE grants (Multi-Media and Teacher
Preparation), and Nursing grants (Enrollment Growth and
|
Fall semester
2008, Spring semester 2009 |
|
Administrative Area:
Administrative Services Responsible
Administrator: Curt Groninga/KC Greaney |
Date: Fall 2008 |
OPERATIONAL GOAL |
Completion
Date |
|
6.0 EH&S will provide program
development to improve the general health, wellness and emergency
preparedness of the District through on-going educational events while
complying with new and changing regulatory mandates. Institutional Goals: #1 Fiscal
Responsibility; #3 Environmentally Sound Policies and Practices
|
On-going |
Objective
|
|
|
6.1
EH&S will organize and coordinate a
Fall 2009 Health, Wellness and Emergency Preparedness Fair for the first time
on the Petaluma Campus. EH&S will utilize various District departments as
resources for the Fair. |
|
|
Activity |
Timeline |
|
6.1.1 EH&S
will finalize arrangements with Fair exhibitors, live demonstration
presenters, Facilities Operations staff and other support groups. 6.1.2
EH&S
will coordinate the Fair on the Petaluma Campus. |
June 30, 2009 September 2009 |
Objective
|
|
|
6.2
EH&S will develop a new online New Employee Safety Orientation
(NESO) training program in conjunction with Keenan & Associates and our
Human Resources and Disability Resources Department. |
|
|
Activity |
Timeline |
|
6.2.1
Work
with Keenan’s online training staff and Human Resources and Disability
Resources Departments to develop and implement a NESO training program in
compliance with Cal-OSHA 8 CCR 3203, Injury and Illness Prevention |
June 30, 2009 |
|
6.2.2
EH&S
will develop a New Employee Safety Handbook to accompany the NESO training
program. |
June 30, 2009 |
Objective
|
|
|
6.3
EH&S will develop a new Hand &
Power Tool Safety training program in conjunction with Keenan & Associates. |
|
|
Activity |
Timeline |
|
6.3.1
EH&S
will develop written guidelines and a user handbook for employees who use
hand and power tools. |
June 30, 2009 |
|
Administrative Area:
Administrative Services Responsible
Administrator: Curt Groninga and Mike
Ceser, Coordinator, EH&S |
Date: Fall 2008 |