Objective
Reference

Accomplishments

Support / Evidence / Comments

1.0

Interim Parking Plan
Business Services will coordinate with Administrative Services in the implementation of a temporary parking plan for the Santa Rosa campus during the construction of the parking structure.

Objective 1.1

Identify interim parking options.

Activity 1.1.1

Identify interim parking options during construction.

done

Activity 1.1.2

Offer alternative parking opportunities to students and staff during construction.

done

Activity 1.1.3

Notify students of construction impacts and advertise options.

done

Activity 1.1.4

Evaluate Fall 2005 semester parking.  Adjust as needed and possible, and plan for Spring 2006.

done

Construction of the parking structure began in the middle of Fall 2005. Significant parking accommodations were needed to offset the loss of Bailey Field lot caused by construction of the parking structure, and for the most part they were successful in meeting the needs of students and employees.

Little additional space is available at the Santa Rosa campus itself, and the search for additional parking in the neighborhood was unsuccessful. The most successful and important alternative was the shuttle service to the free parking arranged downtown.

Fall semester was enrolled before the loss of parking was felt, so spring semester enrollment was viewed as the test. In the event, enrollment grew moderately, a good sign. Further, parking complaints were, if anything, a little less than fall semester, perhaps because students understood the situation better.

Objective
Reference

Accomplishments

Support / Evidence / Comments

2.0

Implementation of District Police 24-Hour Dispatch
Business Services (Police Department) will fully implement the staffing plan to provide 24/7/365 dispatch services for the District.

Objective 2.1

Hire three new dispatchers to staff the dispatch center.

Activity 2.1.1

Create 24/7 work schedule to place employees in coverage with semi-annual rotation per SEIU contract.

done

Objective 2.2

Fund two additional CSO dispatch positions by redirecting STNC and other salary monies.

Activity 2.2.1

Shift existing clerical workload to dispatchers in addition to basic dispatch function.

done

Objective 2.3

Staff and train employees in CAD center, emergency dispatching, parking and transportation information, and customer service.

Activity 2.3.1

Create training manual for dispatch employees.

September 2006

Activity 2.3.2

Install Security Master Plan CCURE system equipment and provide training on alarms, CCTV, and access control to dispatch function.

done

The goal of 24/7 dispatch is very important to the long-term management of safety and security for the College. The objective is to make 527-1000 the one telephone number to call day or night, any day, to get assistance on any medical, security or police matter – i.e. to request an unlock, an ambulance, or police assistance.

The dispatch operation is now close to fully staffed so that it can manage 3 shifts, 7 days a week. The central control system and server of CCURE is up and running and in use. One dispatcher recruitment remains to complete. The target is to have full 24/7 dispatch in operation with trained staff by September 1, 2006.

The next step with regard to 24/7 dispatch is to plan a new program for Fall 2006 to further educate college staff to “call 527-1000” for all medical, safety, security and police assistance.

Objective
Reference

Accomplishments

Support / Evidence / Comments

3.0

Continued Implementation of District Security Master Plan
Work with consultant to write bid specifications for the implementation of the next phase of the security master plan including remote CCTV monitoring of the Public Safety Training Center, Windsor Warehouse, Pedroncelli Center, the Jesse Peter Museum, and Shone Farm.

Objective 3.1

Meet with consultant and constituent building and site administrators to review details and create plan to monitor sites with CCTV.

Activity 3.1.1

Create a list of sites, buildings and priorities of projects to bring on line in this fiscal year.

done

Activity 3.1.2

Obtain input and feedback on design, locations of coverage, and monitoring locations.

done

Activity 3.1.3

Coordinate with Administrative Services.

done

Activity 3.1.4

Determine priorities.

done

Objective 3.2

Bring CCURE on line, train staff, and begin adding new system in District buildings.

Activity 3.2.1

Have consultant write bid package specifications for each project.

done

Activity 3.2.2

Go out to bid for equipment purchase and installation.

done

Activity 3.2.3

Report to college community regarding locations of cameras in least intrusive but most useful locations.

deferred
targeted for Fall 2006

The expansion of the CCURE system is continuing according to plan. All new constructions and major renovations will have CCTV monitoring, including Doyle Library, Shone Farm/Agricultural Pavilion, Parking Garage, Jesse Peter Museum, Plover, and Petaluma. Bookstore, Pedroncelli and Windsor are installed. Additional locations are dependent upon funding and further analysis of need.

Objective
Reference

Accomplishments

Support / Evidence / Comments

4.0

Fixed Assets System Update
Business Services will review the fixed assets system to meet needs of all users.  Purchasing has responsibility in the operation and maintenance of this system, but Accounting makes essential use of the data for financial reporting purposes.

Objective 4.1

The Business Office administration will review existing program and identify current inadequacies and further needs from the system.

Activity 4.1.1

Meet with users to determine needs.

done

Activity 4.1.2

Review existing fixed assets system and identify necessary updates.

done

Activity 4.1.3

Work with Computing Services and Purchasing to develop necessary changes.

done

The Fixed Asset System, both system and process, needed some improvements involving timely and complete data entry and data maintenance, and some system and reporting features. All issues identified at the start of this process have been addressed successfully. The system will be reviewed again in one to two years.

Objective
Reference

Accomplishments

Support / Evidence / Comments

5.0

GASB 43/45 Implementation
Business services will develop a plan to implement GASB 43/45: Accounting and Financial Reporting by Employers for Post-employment Benefits.

Objective 5.1

Develop plan and timeline for implementation of GASB 43/45.

Activity 5.1.1

Identify necessary elements for implementation.

done

Activity 5.1.2

Draft plan and time line for implementation.

done

Activity 5.1.3

Conduct Board of Trustees study session.

July 2006

Thomas Gilbert of Gilbert Associates, CPAs, will present an information report to the Board on July 11, 2006. Based on this information, the District’s timeline and plan for meeting the requirements of GASB 43 and 45, Retiree Medical Benefits, is as follows:

• July 11, 2006   Presentation to Board July 11, 2006

• Fall 2006         Decision as to which administrative entity to choose to work with (League or Keenan)

• Spring 2007     Development of formal, written Plan as specified by GASB 43 and 45

• July1, 2007      Implementation

• Funding strategy is to be determined

Objective
Reference

Accomplishments

Support / Evidence / Comments

6.0

Internal Auditing
Business services will coordinate with various departments within the district to examine for sound fiscal practices and compliance issues.  During fiscal year 2005-06 cash handling operations will be identified for audit review.

Objective 6.1

Identify and examine areas in the district that have cash handling.

Activity 6.1.1

Identify various departments that receive cash.

continued to 2006/07

Activity 6.1.2

Examine their processes for compliance with GAAP and responsible cash handling practices.

continued to 2006/07

Activity 6.1.3

Work with departments to bring their fiscal matters into compliance.

continued to 2006/07

Activity 6.1.4

In conjunction with Purchasing Department, conduct purchasing compliance review.

continued to 2006/07

It is requested that the entire item be continued to 2006/07.  Very little progress was made, due to the pressures of other issues.

Objective
Reference

Accomplishments

Support / Evidence / Comments

7.0

Payroll System
Business Services will continue to review the new CECC Payroll system for the purpose of streamlining internal practices and procedures.

Objective 7.1

Improve payroll processing for instructional aides in order to streamline the process to achieve greater efficiencies in what is a cumbersome methodology.

Activity 7.1.1

Use position control to eliminate processing of individual timesheets for less-than 100% employees.

done

Although the CECC payroll system remains difficult and inefficient, a significant gain in efficiency was achieved through using position control to eliminate processing individual timesheets for a certain class of less-than-100% employees.

Objective
Reference

Accomplishments

Support / Evidence / Comments

8.0

Series A and B Bonds
Implement Series B bond issuance and Series A bond refunding.

Objective 8.1

Assist the President and Board to a successful implementation of the issuance of Series B bonds, and to the successful refunding of Series A bonds if so decided by the President and Board.

Activity 8.1.1

Establish timetables for Series B issuance and Series A refunding.

done

Activity 8.1.2

Consult with underwriter and financial advisor, develop analyses, plans and strategies.

done

Activity 8.1.3

Advise the Board of bond sale and refinancing options and bring the required resolutions for Board action.

done

Activity 8.1.4

Complete sale and refunding.

done

Issuance of bond Series B and the refunding of Series A were accomplished in fall 2006. The District is now beginning to plan for the issuance of Series C.

Objective
Reference

Accomplishments

Support / Evidence / Comments

9.0

Health Insurance
Develop more cost-effective ways to provide health insurance for District employees.

Objective 9.1

Work to develop more cost-effective ways of providing health care insurance coverage for the District.  Consider plan alternatives such as higher deductibles and other cost-saving mechanisms used in conjunction with Health Savings Accounts.  Continue to attempt to find other potential providers to help protect against the District’s existing risky dependence on HealthNet.

Work to develop more medical plan alternatives within the existing cost structure, such as PPO/POS plans and high deductible plans.  Investigate Health Savings Accounts as an alternative approach.

Activity 9.1.1

Work with health care insurance providers and insurance broker/advisor to develop alternative plan structures with the desired economic and service features.  Topics to be explored include POS/PPO plans, a high-and-low deductible alternative plan structure and other approaches.

ongoing

Activity 9.1.2

Develop a sequenced implementation plan.

ongoing

Activity 9.1.3

Negotiate through collective bargaining process necessary changes to the provision of health care insurance.

ongoing

Activity 9.1.4

Coordinate benefits planning with Goal #5.0, GASB 43/45 Implementation.  Use the “Total Compensation Package” approach in negotiating salary and benefits to allow enhanced employee choice.

ongoing

Activity 9.1.5

Use the “Total Compensation Package” approach in negotiating salary and benefits to allow enhanced employee choice.

ongoing

The efforts to contain health benefits costs are ongoing. A cost sharing agreement was successfully negotiated with AFA. The Management Group accepted the same terms. SEIU negotiations are continuing at this time.

The District has retained a healthcare consultant and there will be a concerted effort through the summer, and leading up to renewals in September, to restructure the provider plans to be more cost-effective.