Accomplishments

Support / Evidence / Comments

Goal 1.0

Manage and Coordinate Construction of Major Santa Rosa Junior College Measure A and State-Funded Projects

Institutional Goals: #1 Fiscal Responsibility, #3 Environmentally Sound Practices and Policies; #4 Institutional Advocacy and #6 Multi-Campus Organization

Notice of Completions for several Measure A Projects, bid contracts for several major facilities and infrastructure projects.

Objective 1.1
Manage the construction activities through completion of the Frank P. Doyle Library.

The new Frank P. Doyle Library will be occupied by August 15, 2006, and fully completed by September 15, 2006.

The project will be completed within the approved budget and will be occupied on time.

Objective 1.2
Manage the construction activities through completion of the Multi-Level Parking Structure

The Parking Structure project is ongoing, and will be completed and occupied in January of 2007.

To date the project is within the approved budget.

Objective 1.3
Manage the construction activities through completion of the Petaluma Phase II Expansion Project.

The Petaluma Phase II  project is underway and to date is on schedule. A construction management firm has been retained and all of the required multi-prime contractors are on site.

To date the project is within the approved budget.

Objective 1.4
Manage the construction activities through completion of the Shone Farm Agricultural Pavilion

The Agriculture Pavilion project is on schedule and will be completed by September of 2006.

To date the project is within the approved budget.

Objective 1.5
Manage the construction activities through completion of the Public Safety Training Center Fire Tower.

The Fire Tower project was successfully completed and is in use at this time.

The project was completed within the approved budget.

Objective 1.6
Manage the design and construction activities through completion of the Plover Conversion into a Student Services Center

Although delayed somewhat by a variety of factors, this project has received DSA approved, has an approved budget, and construction is expected to begin by October 1, 2006, with a 14 month completion timeline.

Project is out to bid as of July 24, 2006.

Objective 1.7
Manage the negotiations, design and construction of the Shone Farm Reservoir Project

Negotiations continued through 2005-2006.  3rd Amendment to the Reclaimed Water Project is due for Board Review and Approval at October, 2006 Board meeting.

Board to review and approve at October 10, 2006 meeting.

Objective 1.8
Commence planning the next phase of major capital projects, including new Student Activities Building; Elliott Avenue Buildings; P.E./Athletics Facilities, Fields and Stadium/Bleacher Upgrades; and permanent Culinary Arts Facility

Planning for these projects is at several stages. The new Student Center is in schematic design and budget estimating, the Elliott Avenue Buildings are in the preliminary study phase, various phases of the PE/Athletics Facilities are underway, with consultants currently analyzing Tauzer seismic safety, athletic field open space usage patterns, and the Stadium/Bleacher Upgrade project design is complete and will go out to bid in August of 2006. Study on a permanent Culinary Arts facility continues.

Bleacher repairs have been bid, New Student Center is in Construction Drawing Design, BFC is reviewing athletic fields options and College is reviewing development proposals for Culinary Arts.

Objective 1.9
Acquisition of a site for future expansion in the North County

The District continues to search for a suitable expansion site in the North County.

Objective 1.10
Manage the completion of all scheduled maintenance and hazardous substances projects.

Numerous Scheduled Maintenance and Hazardous Materials projects were completed or nearly completed.  New boilers for 8 buildings were purchased, roofs were repaired or replaced at Maggini, Haehl, and Bailey Hall, mercury and asbestos was abated at Bech Hall, and exterior repairs and waterproofing was nearly completed at Maggini and Bussman Halls. HVAC upgrades have commenced at Lark Hall.

These projects are approved for matching state funding at the 50%- 100% level.

Objective 1.11
Manage the construction activities through completion of campus/building infrastructure improvements, including paving, sewers, site lighting, roofs and exterior water-proofing.

In addition to the roofs and waterproofing noted in Objective 1.10, other infrastructure upgrades were accomplished including sewer repairs and replacements in several sections of the Santa Rosa Campus, a large scale paving repair project at Santa Rosa, and site lighting improvements at Santa Rosa and Petaluma. Additionally, a Way Finding project was completed to assist visually impaired persons. 

A Way Finding protocol was developed for use in future site projects in conjunction with Disability Resources and the visually impaired community.

Goal 2.0

Initiate and Install Energy Conservation Measures in Several Existing Santa Rosa, Petaluma and PSTC Facilities

Institutional Goals:  #1 Fiscal Responsibility;  #3 Environmentally Sound Policies and Practices

Objective 2.1
Replace old and inefficient hydronic heating systems.

Eight new boiler systems were purchased and will be installed during the next 12- 18 months. The first 3 will be installed during the fall of 2006

In addition to improved operational efficiencies, these boiler systems will save approximately $55,000 in fuel costs and will receive PG&E rebates.

Objective 2.2
Install motion sensors for lighting conservation

The Lighting Motion Sensor Project was delayed somewhat as the District sought rebate funding, but has now been approved for rebates and is scheduled to begin in the fall of 2006.

The project has been approved for rebates in a new pilot partnership program between the Chancellor’s Office and PG&E.

Objective 2.3
Explore other environmentally-friendly energy and building materials leading to conservation measures.

The Frank P. Doyle Library has a very efficient air conditioning system which makes ice at night when energy costs are low, in order to cool the building during the day. Additionally, many of the building materials used in the Library are “green”, consisting of recycled components (carpets, upholstery, wall coverings), or renewable products (natural linoleum of cork and linseed oil, wood fiber based counter tops). All of these products, including interior paints, are zero emission generators and do not off-gas any allergens. The building also generates a large portion of its own electricity with a photovoltaic array on the roof.

The District approved the installation of three new photovoltaic projects for the coming 12 months- an expansion of the existing Lounibos roof system, a new system on the Plover roof, and a carport mounted system at the Public Safety Training Center. Those projects are all underway.

The existing SR Campus cogeneration plant was replaced with a more modern and efficient system.
Other design strategies to reduce energy use that are currently approved will include geothermal water storage, underfloor air circulation, IDEC airconditioning, enthalpic fans, daylighting, and more.

The previous major SR Campus building, the Race Building, has won regional and national awards for energy efficiency in its HVAC design, and the District continues to seek out new methods and technologies.

These projects will qualify for significant PG&E rebates.

This is producing $90,000 per year in electricity and will receive a large PG&E rebate.

Goal 3.0

Complete SRJC Space Allocation and Improvement Sequencing Master Plan

Institutional Goals:  #1 Fiscal Responsibility;  #3 Environmentally Sound Practices and Policies;  #4 Institutional Advocacy and #6 Multi-Campus Organization

Objective 3.1
Complete Needs Assessment Documents

Consultant working on final pieces with Academic Affairs.

Objective 3.2
Summarize Space Needs/Adjacency Relationships & Identified Deficiencies

Pending.

Objective 3.3
Identify and Recommend Changes in Building uses/functions and Need for Additional Facilities

College will review space allocation plan. 

Objective 3.4
Establish proposed Improvement Sequencing Plan

Consultant will develop upon completion of plan.

Objective 3.3
Commence District Plan Review with Component Administrators, President and College Community

Pending.

Goal 4.0

Develop and implement a new Student Records software package on the Microsoft Windows platform.  This is the second year of a three-year process.

Institutional Goals:  #1 Fiscal Responsibility;  #6 Multi-campus Organization

The following modules are in the testing phase:
Curriculum
Scheduling
Registration
Menuing System

Objective 4.1
Develop, demonstrate, and test the scheduling module of the Student Records package.

The Student Information System Scheduling module is functioning in a test environment.  Additional enhancements are being included as we prepare for implementation.

Live interactive demonstrations and training sessions have been conducted at Santa Rosa Campus and in Monterey for Consortium participants.

Objective 4.2
Develop, demonstrate, and test the student registration module of the Student Records software package.

The Student Information System Registration module is functioning in a test environment.  Additional enhancements are being included as we prepare for implementation.

Live interactive demonstrations and training sessions have been conducted at Santa Rosa Campus and in Monterey for Consortium participants.

Goal 5.0

Computing Services will create equipment specifications, purchase, and install a Voice Over Internet Protocol (VoIP) phone system in the Doyle Library.

Institutional Goals:  #1 Fiscal Responsibility;  #3 Environmentally Sound Policies and Practices

Computing Services created bid specifications and acquired VoIP equipment.  Installation is scheduled for October 2006.

Objective 5.1
Develop the equipment specifications and price estimates for the new VoIP phone system.

Equipment specifications and price estimates were developed for both Mitel and Cisco VoIP phone systems.  The outcome of this process was a formal bid document requesting bids for the “Frank P. Doyle Library Networking Equipment and Phone Systems.

Board of Trustees award of bid for the “Frank P. Doyle Library Equipment and Phone Systems” in April 2006.

Objective 5.2
Install and test the Mitel VoIP equipment.

Mitel and Cisco VoIP systems were installed and tested at the Santa Rosa Campus.  Testing was completed in February 2006.

As a result of the pilot testing bid documents were prepared and distributed in March 2006.

Goal 6.0

Expand wireless coverage at Santa Rosa Junior College

Institutional Goals:  #1 Fiscal Responsibility

Wireless coverage has been added to the Race Conference room and the Doyle Library.

Objective 6.1
Provide wireless computer access to all floors of the Doyle Library.

Thirty-two wireless access points have been installed in the Doyle Library.  Each floor has approximately eight access points on each floor providing wireless computer access on all floors.

Staff began moving in to the Doyle Library on July 25th, 2006 and using the wireless services.

Objective 6.2
Install wireless access points in Race conference room and president’s office.

Wireless access points were installed in the Race conference room.  Wireless access points were purchased for the president’s office and are scheduled for installation in August of 2006.

Wireless laptops have been used in the Race conference Room.

Goal 7.0

EH&S will enhance compliance with regulatory environmental, safety and health mandates within the District.

Institutional Goals:#1 Fiscal Responsibility; #3 Environmentally Sound Policies and Practices

Objective 7.1
EH&S will implement the plan developed in FY 04/05 to inventory and document hazardous materials in the District in order to comply with state and the local CUPA environmental rules and regulations.

The following timelines were met:

• July 1 – complete chemical inventory form
• July 7 – complete instructions on how to complete the form
• July 18 – complete list of areas needing to conduct an inventory; identify key contact individuals
• August 1 – obtain Component Administrator approval
• August 8 – complete list of areas that need flammable storage cabinets; prepare requisition
• August 22 – send out announcement to departments explaining the need to inventory chemicals during Fall Semester (by 12/23/05); give them the form to do it
• August 22 – complete installation of new cabinets in departments
• September-December – work with department hazardous material contacts who are responsible for completing the inventory
• December 23 – complete the compilation of department inventory lists

The following timeline was not met:

• January 2006 – submit lists to our CUPA, as required by our Hazardous Materials Management Plan (HMMP); this must wait until inventories are received from all departments (see list in right column) – This objective will be continued in 2006-2007

Departments were requested to complete a written inventory of their hazardous materials in an email dated 8/19/05, wherein EH&S asked departments to complete and submit their inventories by 12/23/05. 

To date, chemical inventories have been received from Ceramics, Printmaking & Photography (Renata Breth), Theater Arts (Maryanne Scozzari), Earth and Space Science (Rebecca Perlroth), Custodial Services (Gary Bagley) & the Dental Program in Health Science (Doni Bird).

Departments that have not responded include, Petaluma Campus (Ofelia Arellano), PSTC (Scott Askim), Facilities Operations (Paul Bielen), Media Services (Russ Bowden), Shone Farm (Leonard Diggs), Graphics (Corinne Dressler), Agriculture/Natural Resources (Robert Fraser), Radiologic Tech Program in Health Science (Xuan Ho), Industrial & Trade Tech (Jim Kelly) & Life Science (Susan Wilson)

Objective 7.2
EH & S will research and evaluate Material Safety Data Sheet data management programs and make a purchase recommendation to the Component Administrators.

• This objective was considered elective (i.e. not specifically mandated by state or local regulations), but would make it easier and more cost-effective for the District to comply with regulations.

• Because the full-time EH&S AAI position was vacant from 7/18/05 to 6/13/06, the Hazardous Materials Specialist assumed some AAI position duties & did not complete this objective.

• EH&S did identify three vendors that design & sell MSDS data management systems, EHS Enterprise, Safetee & MSDS Solutions.

• This objective will be continued in 2006-2007.

• Implementation of the recommended data management program requires funding from parties outside EH&S.

Objective will be accomplished by 12/22/06

Objective 7.3
EH&S will apply for System funding of Hazardous Materials Storage Facilities at the Santa Rosa and Petaluma campuses in order to safely and securely manage the processing of hazardous wastes.

EH&S has proposed and is monitoring the progress on funding and construction of two Hazardous Materials Storage Facilities (Petaluma and Santa Rosa campuses) by keeping in contact with Ian Grossman, Jay Carpenter and Dr. Groninga.

Waiting for (1) work being done by Ian Grossman (Petaluma Phase II HMSF) and (2) approval from either the Chancellor’s Office or Dr. Groninga concerning funding the Santa Rosa Campus HMSF.

Completion of this objective requires approval and funding from parties outside EH&S.

I had phone conversations with Jay Carpenter on 7/28/05 and 9/26/05 concerning the need to keep both the Santa Rosa campus and the Petaluma proposed facilities on our active lists.  First contacted Ian Grossman by phone on 11/16/05 to inquire about Petaluma Phase II status of the HMSF.

Goal 8.0

EH&S will provide program development to improve the general health, wellness and emergency preparedness of the District through on-going educational events.

Institutional Goals:  #1 Fiscal Responsibility; #3 Environmentally Sound Policies and Practices

Objective 8.1
EH&S will organize and coordinate a fall 2005 Health, Wellness and Emergency Preparedness Fair.  EH&S will utilize various District departments as resources for the Fair.

• EH&S coordinated all aspects of the 9/15/05 Work-on-Wellness (WOW!) Fair, including public agency and private company displays, exhibits and demonstrations, vendor donations for refreshments, raffle prizes, music; and raffle drawings.
• More than 30 vendors participated and several hundred dollars worth of donations paid for refreshments and dozens of raffle prizes.
• This year’s WOW Fair was held on a Thursday; the first time it was held on a day that classes were in session.

There was an increase in participation over previous years because the Fair was held on a day that classes were in session.

There was general agreement among vendors and fairgoers that the event was successful in bringing important health, safety, wellness and emergency preparedness information to our employees and, this year, students.

Objective 8.2
In conjunction with the District Emergency Preparedness Coordinator, EH&S will develop the agenda for fall 2005 and spring 2006 PDA activities, including PDA Days in February 2006, presenting workshops and lectures on various emergency preparedness, health and safety topics.

• The EH&S Coordinator served on the PDA Planning Committee throughout the year, assisting in the design and set up of several workshops and presentations.

• EH&S conducted several classes during the year that earned faculty PDA flex credit for attendance, including CPR, First Aid, Fire Extinguisher, Stair Communication training classes.

• There was an increase in faculty participation in these training programs due to heightened awareness through PDA and because faculty can earn flex credit for attendance.

• There was general agreement among faculty and staff who were completed evaluation forms that these events were successful in bringing important emergency preparedness information to our employees.

Goal 9.0

Office of Institutional Research (OIR) will conduct necessary matriculation research.

Institutional Goals:  #2 Student Learning Outcomes

Objective 9.1
OIR will conduct necessary assessment test validation studies

OIR completed all evidence gathering and analysis for the math consequential validation; worked with English faculty, assessment and computing services to revise the CTEP cut-off scores for placement into the English pathway; and consulted extensively regarding matriculation regulations with English, ESL, and Math departments.

Meeting notes, data on file, email correspondence, new cut score documentation.

Objective 9.2
OIR will perform data analysis as required to validate course and program pre-requisites.

OIR consulted with the Director of the ADN program and conducted appropriate analysis and research support to bring the program into compliance with the admissions process.  OIR has begun consulting with the Directors of the VN and Rad Tech programs to conduct similar processes.

Compliant admissions process into the ADN program, meeting notes, data on file.

Goal 10.0

As staffing permits, the Office of Institutional Research (OIR) will conduct research in support of institutional initiatives, District planning, and administrative priorities.

Institutional Goals:  #1 Fiscal Responsibility; #2 Student Learning Outcomes; #3 Environmentally Sound Policies and Practices; #4 Institutional Advocacy; #5 Faculty and Staff Diversity; #6 Multi-Campus Organization

Objective 10.1
OIR will support Project LEARN, the SRJC Student Learning Outcomes initiative

OIR provides research support for the entire Project LEARN effort.  The Director of OIR sits on the Project LEARN steering committee and also co-chairs iLEARN, the sub-committee focusing on institutional level learning outcomes.

Meeting notes, memos, presentations to shared governance and constituent groups

Objective 10.2
OIR will provide support to the District’s enrollment management initiative

OIR hosted and facilitated a research-focused student retention seminar, a group that came to call itself the “Retentioneers.”  In addition, OIR provided data and analysis to inform retention efforts through the Fact Book, reports to StEP, and other presentations.

Meeting notes, Fact Book

Objective 10.3
OIR will support the District’s efforts to strengthen the planning process

Both the Director and the Research Analyst have been very active members of the Linkage Task Force.  The director has provided leadership on sub-committees (Unit Review Data, common elements in program review, development of Administrative Support Services review process) as well as technical (research) support to all aspects.  The Research Analyst has provided multiple models and other technical support to all sub-committees as well as the Task Force as a whole.

Linkage documents, meeting notes, meeting handouts.

Objective 10.4
OIR will support the District’s efforts to prepare for the next accreditation cycle

OIR has been very active on the Linkage Task Force, an effort in direct response to the prior accreditation report.  OIR supports IPC in accreditation matters, and provides data to support planning.

Linkage documents, meeting notes, Fact Book