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IT Support - Archive Mail - Entourage 2004 and 2008 (Macintosh)

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Support type: E-mail: How to Archive Mail to Reduce Size
Last updated: Mar 30, 2012
Topic ID: 81

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Topic Summary

Follow the instructions below to set up archiving of E-mail messages to reduce mailbox size.

NOTE: The following methods will set up a location to store messages outside of your server mailbox storage. Because of this, you should be aware of the following limitations:

Macintosh Archives

Macintosh users have a similar ability to archive messages to reduce server mailbox size. However, unlike the Windows Outlook Personal Folder File, the Macintosh archive has one major downside - it cannot be stored on the server home directory. Therefore it is imperative that users who want this functionality and who want to keep their archived messages safe, should your computer become compromised, damaged, or stolen, that they backup the locally stored copy of their messages. This guide will show where that location is and recommend backup solutions, but will not talk about the backup process in detail.

Backup Information


  1. The archive location is created automatically and is called "Folders on my Computer." It is located in the left folder list, typically below your server mailbox. You may drag, copy, or move mail messages and folders from your server mailbox to these Folders on my Computer. Anything inside these folders will not contribute to your server mailbox size.

    The archive location is created automatically and is called "Folders on my Computer." It is located in the left folder list, typically below your server mailbox. You may drag, copy, or move mail messages and folders from your server mailbox to these Folders on my Computer. Anything inside these folders will not contribute to your server mailbox size.