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IT Blog Category: Phones

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Voice Mail reminders

SRJC Voice Mail System Upgrade: Complete

Important: ID = Mailbox #, PIN = Passcode

 

UPDATE:

 

·       Reminder – Friday April 4th is the deadline for logging into the retired voice mail system to check for saved or un-played messages. Dial 7999 from on campus or 521-7999 from off campus.

 

·       User distribution lists (Private Lists) successfully migrated over to the new voice mail system.  If you used this feature, you will not need to reprogram them in the new system. For information regarding this feature, please visit the IT support website at www.santarosa.edu/it/support/phones under “Voicemail Tips and Tricks” or the “Voicemail User Guide”

 

Greetings College Community welcome back from Spring Break

The IT department completed the voice mail system upgrade over spring break.  The Santa Rosa Junior College voicemail system subscriber mailboxes and departmental trees were successfully migrated over to the new Cisco Unity Connection voice mail system. 

 

  • For clarification on individual mailbox greetings: Your greeting and PIN were migrated over to the new voice mail system and the access number (527-4999), will remain the same.  Messages in the retired voice mail system were not migrated over so you will need to login and check for any un-played messages. The retiring voicemail system will remain active until Friday April 4, 2014, so please log into the old system and check for messages.  The number to access the retiring voice mail system is 707-521-7999 or 7999 from on campus. When the system answers, follow the prompts and input your mailbox number and PIN. 

Note: If your message waiting indicator does not go off after listening to messages on the new voicemail system, you will need to log into the old system (x7999) and check for messages there as well.

 

·         New Voice Mail System (Cisco Unity Connection) and Office 365 Users: The new voicemail system offers unified integration with our Office 365 email system.  When you receive a new voice mail you will also receive this message within your email as an attachment.  This unified integration allows you to listen and delete the message from within your email client.  Deleting the email will also delete the voice message from the voice mail system and turn off the message waiting indicator on your campus phone.

      Below are the new steps to login into voice mail on the new system:

 

Access voice mail from your phone:

• Dial 4999 or press the messages button (envelope)

• Enter pin (passcode) followed by # (pound)

 

Access voice mail from another phone:

• Dial 4999 or press the messages button (envelope)

• Press * (star)

• Enter your ID (mailbox number) then # (pound)

• Enter your PIN (passcode) then # (pound)

 

Access voice mailbox from off campus:

• Dial (707) 527-4999

• When the system answers press * (star)

• Enter your ID (mailbox number) then # (pound)

• Enter your PIN (passcode) then # (pound)

 

NOTE: When you log into your mailbox the voice mail system will automatically play any new messages first. Once that is complete, you have several options that will be presented to you

 

Please visit the Santa Rosa Junior College IT website for voice mail and phone support.

www.santarosa.edu/it/support/phones

Under the voice mail header there will be documentation on how to log into voice mail, tips and tricks, new user directions and a helpful menu flow chart.

 

If you have any questions please contact the Help Desk at 707 524-1765.

New Voice Mail System Upgrade Complete

New Voice Mail System Upgrade Complete

Important: ID = Mailbox #, PIN = Passcode

 

Greetings College Community welcome back from Spring Break

The IT department completed the voice mail system upgrade over spring break.  The Santa Rosa Junior College voicemail system subscriber mailboxes and departmental trees were successfully migrated over to the new Cisco Unity Connection voice mail system. 

 

  • For clarification on individual mailbox greetings: Your greeting and PIN were migrated over to the new voice mail system and the access number (527-4999), will remain the same.  Messages in the retired voice mail system were not migrated over so you will need to login and check for any un-played messages. The retiring voicemail system will remain active until Friday April 4, 2014, so please log into the old system and check for messages.  The number to access the retiring voice mail system is 707-521-7999 or 7999 from on campus. When the system answers, follow the prompts and input your mailbox number and PIN. 

Note: If your message waiting indicator does not go off after listening to messages on the new voicemail system, you will need to log into the old system (x7999) and check for messages there as well.

 

·         New Voice Mail System (Cisco Unity Connection) and Office 365 Users: The new voicemail system offers unified integration with our Office 365 email system.  When you receive a new voice mail you will also receive this message within your email as an attachment.  This unified integration allows you to listen and delete the message from within your email client.  Deleting the email will also delete the voice message from the voice mail system and turn off the message waiting indicator on your campus phone.

      Below are the new steps to login into voice mail on the new system:

 

Access voice mail from your phone:

• Dial 4999 or press the messages button (envelope)

• Enter pin (passcode) followed by # (pound)

 

Access voice mail from another phone:

• Dial 4999 or press the messages button (envelope)

• Press * (star)

• Enter your ID (mailbox number) then # (pound)

• Enter your PIN (passcode) then # (pound)

 

Access voice mailbox from off campus:

• Dial (707) 527-4999

• When the system answers press * (star)

• Enter your ID (mailbox number) then # (pound)

• Enter your PIN (passcode) then # (pound)

 

NOTE: When you log into your mailbox the voice mail system will automatically play any new messages first. Once that is complete, you have several options that will be presented to you

 

Please visit the Santa Rosa Junior College IT website for voice mail and phone support.

www.santarosa.edu/it/support/phones

Under the voice mail header there will be documentation on how to log into voice mail, tips and tricks, new user directions and a helpful menu flow chart.

 

If you have any questions please contact the Help Desk at 707 524-1765.

Notice: After Hours Telephone Service Maintenance

The IT Department has been notified of two maintenance windows in which the vendor that provides our telephone service will be performing maintenance on their equipment which is expected to cause the SRJC sites listed below to lose telephone service for a brief period during the maintenance window.

Wednesday, March 19 – Thursday, March 20
Windsor Public Safety Training Center
11:00pm (3/19) until 5:00am (3/20)


Integra (Telephone vendor) will be performing a software upgrade on networking equipment that is expected to interrupt phone service for 10-15 minutes sometime during the maintenance window. Staff working on the Petaluma or Windsor/PSTC campuses in the late night/early morning hours on the dates identified above, are encouraged to carry a cell phone, should they have a need to reach District Police during the very brief telephone outage.  District Police can be reached at (707) 527-1000.

Please distribute this notice to any staff expected to be working during these maintenance windows, to ensure they are notified of the potential service interruption.

Notice: After Hours Telephone Service Maintenance

The IT Department has been notified of two maintenance windows in which the vendor that provides our telephone service will be performing maintenance on their equipment which is expected to cause the SRJC sites listed below to lose telephone service for a brief period during the maintenance window.

Tuesday, March 18 – Wednesday, March 19
Windsor Public Safety Training Center & Petaluma Campus
11:00pm (3/18) until 5:00am (3/19)


Integra (Telephone vendor) will be performing a software upgrade on networking equipment that is expected to interrupt phone service for 10-15 minutes sometime during the maintenance window. Staff working on the Petaluma or Windsor/PSTC campuses in the late night/early morning hours on the dates identified above, are encouraged to carry a cell phone, should they have a need to reach District Police during the very brief telephone outage.  District Police can be reached at (707) 527-1000.

Please distribute this notice to any staff expected to be working during these maintenance windows, to ensure they are notified of the potential service interruption.

Reminder March 4th deadline for greeting changes and phone tree changes

Campus Community:

Reminder that today is the last day for greeting changes and phone tree changes until we are on Cisco Unity.  Greetings that are on the old voice mail system tomorrow will migrate over to Cisco Unity along with everyone’s passcodes.  The voice mail system phone number will be the same 4999 or 527-4999.

Have a great day
IT –Cisco Unity Project Team

Voicemail system upgrade- notice #2

Greetings College Community!!

The IT department is planning an upgrade of its current voicemail system during Spring Break, the week of March 17th 2014. The project will consist of transferring all the mailboxes (greetings & password) onto the new Cisco Unity voicemail system. Departments with complex phone trees may experience slight changes in functionality, but we will actively work to make this process as smooth as possible for our community. If you would like to discuss your Department phone tree regarding changes or greeting updates, please contact Davida Brookfield at 707-527-4415.

The new voicemail system offers complete integration with our O365 email system. In other words, voice messages are transcribed onto email with wave file attachment. Listening to the file and deleting the email will actually delete the voice message from your voicemail. Users will also have a web portal where to manage their voicemail box (only applicable for our cloud email users).

As we move closer to the implementation date, we will be sending out additional notices with specific instructions. If you have any question or comment, please contact the help desk via email at help@santarosa.edu

After Hours Telephone Service Maintenance

The IT Department has been notified of a maintenance window in which the vendor that provides our telephone service will be performing maintenance on their equipment which may cause the SRJC sites listed below to lose telephone service during the maintenance window.

Wednesday, January 29 & Thursday, January 30

Petaluma Campus & Windsor Public Safety Training Center

11:00pm (1/29) until 4:00am (1/30)

Integra (Telephone vendor) will be performing router maintenance that is expected to interrupt phone service for less than 10 minutes sometime during the maintenance window. Staff working on the Petaluma or Windsor/PSTC campuses in the late on Wednesday, January 29 or early morning on Thursday, January 30, are encouraged to carry a cell phone, should they have a need to reach District Police during the very brief telephone outage. District Police can be reached at (707) 527-1000.

Please distribute this notice to any staff expected to be working during these late-night/early-morning maintenance windows, to ensure they are notified of the potential service interruption.

Voicemail system upgrade

Welcome back to the Spring Semester!

The IT department is planning an upgrade of its current voicemail system during Spring Break, the week of March 17th 2014. The project will consist of transferring all the mailboxes (greetings & password) onto the new Cisco Unity voicemail system. Departments with complex phone trees may experience slight changes in functionality, but we will actively work to make this process as smooth as possible for our community. The new voicemail system offers complete integration with our O365 email system. In other words, voice messages are transcribed onto email with wave file attachment. Listening to the file and deleting the email will actually delete the voice message from your voicemail. Users will also have a web portal where to manage their voicemail box (only applicable for our cloud email users).

As we move closer to the implementation date, we will be sending out further notices with specific instructions. If you have any question or comment, please contact the help desk at 707-524-1765.

After Hours Telephone and Internet Service Maintenance

The IT Department has been notified of two maintenance windows in which the vendors that provide our telephone and internet connections will be performing maintenance on their equipment which may cause the SRJC sites listed below to lose telephone and/or Internet connectivity during the maintenance window.

 

Thursday, November 14

Petaluma Campus & Windsor Public Safety Training Center

1:00am-2:00am

Integra (Telephone vendor) will be performing emergency maintenance that is expected to interrupt phone service intermittently throughout the maintenance window. Staff working on the Petaluma or Windsor/PSTC campuses in the middle of the night on Thursday, November 14, are encouraged to carry a cell phone, should they have a need to reach District Police during the telephone outage.  District Police can be reached at (707) 527-1000.

 

Tuesday, November 19

Connection between Santa Rosa & Petaluma Campuses

12:00am-6:00am

Comcast (Network connection vendor) will be performing scheduled maintenance that is expected to interrupt network connectivity between the Santa Rosa and Petaluma campuses.  SRJC maintains a backup link for this connection and we expect that once the maintenance begins, our connection will fail-over to the backup link.  Although the backup link provides a slower connection, due to the time of day (12 midnight) we do not expect any impact on college operations.

 

Please distribute this notice to any staff expected to be working during these early-morning maintenance windows, to ensure they are notified of the potential service interruptions.

After Hours Telephone and Internet Service Maintenance

The IT Department has been notified of two maintenance windows in which the vendors that provide our telephone and internet connections will be performing maintenance on their equipment which may cause the SRJC sites listed below to lose telephone and/or Internet connectivity during the maintenance window.

 

Thursday, November 14

Petaluma Campus & Windsor Public Safety Training Center

1:00am-2:00am

Integra (Telephone vendor) will be performing emergency maintenance that is expected to interrupt phone service intermittently throughout the maintenance window. Staff working on the Petaluma or Windsor/PSTC campuses in the middle of the night on Thursday, November 14, are encouraged to carry a cell phone, should they have a need to reach District Police during the telephone outage.  District Police can be reached at (707) 527-1000.

 

Tuesday, November 19

Connection between Santa Rosa & Petaluma Campuses

12:00am-6:00am

Comcast (Network connection vendor) will be performing scheduled maintenance that is expected to interrupt network connectivity between the Santa Rosa and Petaluma campuses.  SRJC maintains a backup link for this connection and we expect that once the maintenance begins, our connection will fail-over to the backup link.  Although the backup link provides a slower connection, due to the time of day (12 midnight) we do not expect any impact on college operations.

 

Please distribute this notice to any staff expected to be working during these early-morning maintenance windows, to ensure they are notified of the potential service interruptions.

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